The printer can generate reports detailing printer usage. Usage profile reports track over 160 items, including:

• Unique printer information, such as printer name, date installed, total pages printed, options installed, and network ID.
• Supplies usage data (for example, toner or ink). By tracking supplies usage, you can order supplies in advance, so your printer will always be well-stocked with supplies.
• Media and tray information, such as how often prints are made on paper compared to transparencies, and how often each tray is used.
• Job characteristics, such as size and timing of jobs.

Types of Usage Profile reports

• Job report. The job report contains information on the last printed job. This report can only be emailed; it cannot be printed, because printing it creates a new job that overwrites the report data. The job report is useful in environments where billing for each print job is required.
• Full report. The full report contains detailed printer usage information for all jobs printed during the life of the printer. The full report is available in several formats. See the following table for details.

Full report formats

Printed	Emailed
Viewable; fields are labeled for easy reading. Three formats available: Empty fields omitted. All fields shown. For OCR (optical character recognition). All fields are shown, with labels, but the reports is set up to be readable by OCR equipment. All text is in a monospace font and each data value is in a fixed location on the page.	Two formats available: For viewing. Empty fields omitted; fields labeled for easy reading. For spreadsheet. All fields shown; for easy import into spreadsheets, most data is numerically encoded, and field labels are omitted.

The following topics provide details on Usage Profile reporting:

• Printing reports from the Phaser 850 front panel.
• Printing reports from the Phaser 850 front panel (all fields shown).
• Printing reports for OCR from the Phaser 850 front panel.
• Printing reports from PhaserLink Printer Management Software.
• Sending reports via email from the Phaser 850 front panel.
• Sending reports via email: PhaserLink Printer Management Software.
• Setting up Usage Profile reporting.

Printing reports from the Phaser 850 front panel

1. When the front panel displays READY TO PRINT, press the up-arrow button until Menu is highlighted. Press Select.
2. Press the down-arrow button until Supplies Information is highlighted. Press Select.
3. Press the down-arrow button until Print Usage Profile is highlighted. Press Select.
4. To return the printer to normal operation, press the down-arrow button until Exit is highlighted. Press Select.

Printing reports from the Phaser 850 front panel (all fields shown)

1. When the front panel displays READY TO PRINT, press the up-arrow button until Menu is highlighted. Press Select.
2. Press the down-arrow button until Troubleshooting is highlighted. Press Select.
3. Press and hold the left-arrow button; while holding the left-arrow button, quickly press the Select button. Release both buttons.
4. Press the down-arrow button until Print Usage Profile is highlighted. Press Select.
5. To return the printer to normal operation, press the down-arrow button until Exit is highlighted. Press Select until the front panel displays READY TO PRINT.

Printing reports for OCR from the Phaser 850 front panel

1. When the front panel displays READY TO PRINT, press the up-arrow button until Menu is highlighted. Press Select.
2. Press the down-arrow button until Troubleshooting is highlighted.
3. Press and hold the left-arrow button; while holding the left-arrow button, quickly press the Select button. Release both buttons.
4. Press the down-arrow button until Print OCR Usage Profile is highlighted. Press Select.
5. To return the printer to normal operation, press the down-arrow button until Exit is highlighted. Press Select until the front panel displays READY TO PRINT.

Printing reports from PhaserLink Printer Management Software

1. Connect to the printer via PhaserLink (see Accessing the printer from a browser).
2. On the left side of the page, click Settings.
3. In the REPORTS group, click Usage Profile Reports.
4. Click Print Report. This prints a full report with empty fields omitted.

For more information on PhaserLink Printer Management Software, see PhaserLink Printer Management Software.

Sending reports via email from the Phaser 850 front panel