Xerox® PrintSafe Software

Xerox® PrintSafe Software provides secure print authentication for printed data on all your multifunction printers, including both Xerox® devices and devices from other vendors. This software is open to work with your choice of industry standard secure readers and cards. It's an affordable option for any size business.

Key Features

  • Prevents unauthorised access to printer features including print, copy, scan, and fax
  • Card-based user identification allows users to login at the MFP with their pre-existing identification card, a Pin number or both, for extra security clearance.
  • Print Anywhere to Any Printer allows jobs to be securely be retrieved at any Xerox printer or non-Xerox printer that has PrintSafe Access enabled.
  • Printing flexibility with Xerox Extensible Interface Platform (EIP)-enabled devices lets users:
    • choose the documents to be released or saved/deleted from their own authenticated print queue
    • determine the number of copies, sides imaged and colour choices per document as desired
    • Learn more about EIP technology
  • Flexible print workflows allow direct printing or using a print server workflow.
  • Affordable software-only solution. No proprietary readers are required, providing vendor choices for new installations or integration with existing industry card readers.
In today's interconnected world, keeping documents secure is harder than ever. At the same time, compliance with privacy and security regulations is a requirement.

Key Challenges

  • Reducing security threats
  • Trend towards increased security to protect all devices on the network
  • High cost associated with integrating software technology into existing IT footprint
  • Protecting data while finding the balance between people, processes and technology
  • Governmental and medical regulatory policies for privacy and protecting confidential data
  • Rising document costs, including waste from uncollected printed documents, banner pages and unnecessary printing
  • Increasing productivity and flexibility without creating more disruption

Why Choose Xerox?

See the difference with Xerox PrintSafe Software
  • Secure
    • Allows card swipe integration for many common industry card vendors
    • Optional integration with PIN ID authentication
    • Features simple reporting of authentication logins and history
  • Affordable
    • Requires low IT investment and management
    • No additional charge for convenient pull printing
    • Easy installation and integration
    • Custom bundled choices for any size business
  • Flexible
    • Reduced software footprint – direct print or print server workflows supported
    • Supports both Xerox and other industry print devices
    • Grows with your business as print devices are added to your network
    • Convenient printing available anywhere and on any device

For best performance, we recommend that PrintSafe be installed on dedicated server-class hardware.

Server Requirements
64-bit versions are recommended, but 32-bit versions of the operating systems are supported.
  • Windows Server 2012 R2 / Windows Server 2012
  • Windows Server 2008 R2 / Windows Server 2008 SP2 or later
Processor: Minimum: Intel CPU at 2.2 GHz; Recommended: Intel Quad Core CPU at 3.0 GHz or Higher
System memory: Minimum: 4 GB RAM; Recommended: 8 GB RAM for typical or 16 GB for large installations
Hard disk: Minimum: 3 GB Free Space or greater; Recommended: 5 GB Free Space + Allocation for Print

SQL Server software
  • Microsoft SQL Server Compact 4.0 is installed by default
  • Support for external SQL database
    • Windows SQL Server 2008 / 2008 R2 Express / Workgroup / Standard / Enterprise
    • Windows SQL Server 2012 Express / Standard / Enterprise
Also required: Microsoft .NET Framework 4.5, Internet Information Services (IIS)

Card readers and card types
A large variety of industry card readers are supported with Xerox PrintSafe Software. Industry card readers will vary by print device. Check with your local Xerox Sales Representative for details.