Xerox ConnectKey Share to Cloud Connects Xerox Multifunction Printers with Cloud Services Through Scan to Cloud Functionality

Xerox® ConnectKey® Share to Cloud

Xerox ConnectKey Share to Cloud provides organisations with powerful document scanning capabilities that connect Xerox multifunction printers (MFPs) to popular cloud services and email.

Its simplicity is what makes it so effective. ConnectKey Share to Cloud delivers all of the benefits of cloud computing to your Xerox ConnectKey MFPs in the same way that apps leverage the cloud on mobile devices. Scan a document using the touch screen on your MFP, and the ConnectKey Share to Cloud solution converts the file and distributes it to a selected cloud service.

Key Features

Connectivity to the cloud
  • Enables users to scan paper documents directly to email and send as attachments
  • Connects to the most popular cloud services, including Evernote, SharePoint Online, Dropbox, and Office 365
  • Gives employees "anytime/anywhere" access to their most important documents using mobile devices
  • Lets you navigate the file structure of the cloud repository for simple storage and retrieval of scanned files
  • Supports email and directory services via industry-standard protocols (LDAP/SMTP)
Document Conversion
  • Converts scanned documents into fully editable word processing documents, spreadsheets, and searchable PDFs
  • Provides automated file splitting and quota notifications to protect against bounce backs and ensure that files reach their desired destination
  • Performs OCR in the cloud, eliminating the need to install additional server technology
  • Allows you to share Microsoft Office documents with account teams and convert paper-based financial information into Microsoft Excel for financial modeling and analytics
Ease of Use
  • Intuitive user interface at the Xerox MFP control panel can be used by anyone
  • Serverless deployment – no IT infrastructure required and no software to install on the MFP
File Synchronisation
  • Uploads paper-based information and automatically syncs scanned files to your desktop
  • Provides document security via SSL

Product Awards


Buyer's Lab (BLI)

BLI named Xerox's line of document imaging solutions, including ConnectKey Share to Cloud, their Winter 2015 Pick for 2015 Document Imaging Solutions Line of the Year. "For the second year in a row, the broad range of solutions Xerox makes available to its customers helped propel it to the front of the pack among imaging OEMs according to our judging criteria."
View the award brochure (PDF, 3 MB)
View the award certificate (PDF, 385 KB)
View the article reprint (PDF, 300 KB)

Watch video (3:39)

Winter 2015

Buyer's Lab (BLI)

BLI named Xerox ConnectKey Share to Cloud their Summer 2013 Pick for Outstanding Achievement in Innovation. They noted ConnectKey Share to Cloud's robust document processing features and cloud storage services. "While traditional middleware packages also support such document conversion, the Xerox solution does not require any costly, complex server-side software at the customer site."
View the award certificate (PDF)
View the article reprint (PDF)

Summer 2013
The most common challenges associated with paper-intensive environments are high costs, errors, difficulty with compliance, and recreating older documents.

Key Challenges

  • Mobile workers need access to their documents while on the road.
  • With most document repository solutions, IT departments and SMB administrators spend large sums of money on servers and equipment, and countless hours on implementation, maintenance, and support.
  • Companies must ensure the security of sensitive documents scanned to the cloud.
"Anytime/anywhere" access
  • ConnectKey Share to Cloud enables knowledge workers to transfer information once trapped in paper to editable digital content
  • Provides on-the-go access to important files and documents anytime, anywhere, including access from mobile devices
Reduced burden on IT staff and resources
  • ConnectKey Share to Cloud is a serverless MFP application with no on-premise software required
  • Eliminates the need for implementation, maintenance and support by IT staff
  • Intuitive user interface reduces the need for user training
Security you can count on
  • Leverages user credentials from the MFP device login, whether using network credentials, PIN codes or ID cards
  • Associates the MFP login credentials with previously entered user cloud service credentials for streamlined workflows
  • Encrypts all data communications between the Xerox ConnectKey MFP and cloud services using SSL technology to offer complete security and peace of mind

Why Choose Xerox?

Here's an example of how ConnectKey Share to Cloud increases a team's productivity and convenience.
  1. Sue scans a paper invoice at her team's MFP. The invoice is automatically placed in the team's secure Dropbox folder as an MS Word file.
  2. Adam then views the invoice on his PC and checks the order accuracy. He updates the customer's mobile phone number on the invoice. He prints it directly from his smartphone for his customer via Xerox Mobile Print.
  3. Back in the office, Sue uses the Word file in the team's Dropbox folder to combine with the final proposal on her desktop PC.
infographic showing MFP communicating with mobile devices through the cloud
With Xerox ConnectKey Share to Cloud, your organisation can take advantage of all that cloud services offer: mobile access to your most important documents, improved productivity, increased collaboration, and reduced burden on your IT staff and budget.