Xerox® Web Capture Services

Automated scanning-to-web based application software

Ideal for mid-size businesses that rely on web-based applications as part of their business processes, Xerox Web Capture Services is the only solution that automates and scans a document for immediate use without additional steps of creating files, renaming documents and importing it to an application.

Xerox Web Capture can be used with any scanner regardless of brand and works with most web applications such as Microsoft Office 365, QuickBooks, Workday, SAP, Freshbooks and many more.

Key Features

  • Embedded to web based application: automatically embeds scanned documents into a user’s cloud app.
  • Easy install: Install the Xerox Web Capture browser extension in seconds.
  • Any-to-Any Operation: Automatically discover the scanning devices that users already have connected to your computer or the network.
  • “Follow Me” Scanning: Scanned documents live securely within Xerox Web Capture on the cloud, enabling users to capture from one device and process at another location.
  • ConnectKey Integration: With Xerox multi-function printers, Xerox Web Capture users can invoke scanning to personal cloud space for immediate access from desktop browser.
  • Fast and Simple: Once users are subscribed, install is automatic, and can immediately use.
Importing a hard copy scan of purchase orders, invoices and receipts into applications like Microsoft Office 365, QuickBooks, SalesForce, SAP, Concur and many more. This is especially true in small to medium-sized businesses (SMBs) that rely on web-based or cloud based applications as part of their business processes.

Key Challenges

  • Existing solutions are manual and time consuming: Getting a paper document into a web app requires multiple steps of scanning, storing, filing and retrieving – every step prone to error.
  • Existing solutions are too costly: Desktop and server document capture applications are expensive to purchase and costly to deploy, support and maintain.
  • Existing solutions are too closed: Point solutions provide cloud integration but that require exclusively using that manufacturer’s scanner and web app.
Xerox Web Capture provides a seamless workflow for getting paper documents into business process applications..

Why Choose Xerox?

  • The first document capture solution designed to integrate seamlessly with web based business process applications.
  • Capture documents directly into business apps, as opposed to files and folders.
  • Use your existing scanning devices, no need for new investments.
  • Work entirely in your browser – no need to switch between the browser and desktop apps.
  • No more temporary files or orphaned documents – get documents where they need to go.
  • Work anywhere, by having your scanned documents available online.
  • Seamless integration with Connect Key devices
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model. Contact your local sales representative for detailed compatibility information.