Nuance ScanFlowStore is a Document Archive Software that Creates Digital Archives from Xerox Multifunction Printers

Nuance ScanFlowStore

ScanFlowStore helps you simply and efficiently create digital archives by scanning documents directly to a destination from your Xerox multifunction device.
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Key Features

  • Text-searchable PDF files are automatically created and easily retrieved
  • No user interface (the software runs in the background) so no additional user training is needed
  • Scan-to-email directly from the Xerox multifunction device
  • Email notifications can be sent to recipients when a scan has been placed in a folder
  • Scan-to-print for instant printing of a scan on a remote printer
  • Multiple output allows you to scan to several destinations (folder, remote printer, email, etc.) at the same time
  • PDF-to-PDF allows you to add scans to an existing PDF file
  • Dynamic meta data gives the right routing and name to the text-searchable file for logical indexing and organisation
  • Bates stamp for guaranteeing the authenticity of a document
  • Bar code processing (optional) routes documents based on information in a bar code printed on a document, great for batch scanning
  • Real time two-way information directly from your Windows file structure and/or third party applications such as ERP/CRM/Financial database systems (with EIP-enabled devices only)
  • Personalised scan menus: Users can have their own personalised scan menu displayed on the Xerox user interface (with EIP-enabled devices only)
  • Encrypted, secure communication between the Xerox device and network (with EIP-enabled devices only)
Paper documents such as invoices, engagement letters, client preference documents, correspondence, and timesheets fall into a category that can become difficult to manage. How can you ensure incoming documents can be correctly filed and available quickly when you need them?

Key Challenges

  • Wasting time and resources due to inefficient document filing methods
  • Lost important documents due to a hardcopies lying around and inadvertently getting thrown out or misfiled
  • Breakdown in security due to confidential or sensitive documents lying around the office
  • Lost productivity of workers that must spend time searching through filing cabinets for needed documents
  • Wasting time, paper, and toner to make copies of important documents to share with colleagues and/or customers
  • High expenditures for couriers and long distance faxing needed to distribute important documents
ScanFlowStore is an intuitive scanning and storage application that allows you to simply and easily create digital archives by scanning directly from your Xerox multifunctional device.
  • Easy to install into your existing network than the competition because ScanFlowStore is built on Microsoft.Net architecture
  • Send documents to multiple destinations in the same workflow. Many competitive solutions make you re-send for each destination…a very time-consuming process
  • Ensures valid indexing information is entered at the device (WorkCentre Pro 200-series devices only) before routing the document to an ECM/ERP system. Many competitive solutions allow you to enter incorrect indexing information, which can result in misfiling documents

Why Choose Xerox?

  • ScanFlowStore is designed exclusively for Xerox
  • Compatible with the most devices - over 40 Xerox WorkCentre Pro (including colour-enabled devices) and Document Centre devices can be used with ScanFlowStore. The competition's compatibility within their own product line is much more limited
  • Easier purchase process than the competition because your Xerox representative will handle both your hardware and software needs
  • Better customer service with one point of contact for hardware and/or software support
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model. Contact your local sales representative for detailed compatibility information.

Multifuncționale / All-in-one

Prese digitale

These recommendations are based on tests performed with 300 dpi black and white scans. The test workflow utilized optical character recognition (OCR) and stored the documents in a Windows folder that was located on the same server where the ScanFlowStore application was loaded.

Small (approximately 1,000 scanned pages a day)*
  • Intel Pentium dual-core 2.5 GHz processor
  • 2 GB of RAM
  • 800 MB free disk space
  • Non-dedicated server – other applications may run concurrently with the ScanFlowStore application
Medium-Large (maximum of 10,000 scanned pages a day)*
  • Intel Xeon 2.66 GHz processor
  • 2 GB of RAM
  • 800 MB free disk space
  • Dedicated server – no other applications may run concurrently with the ScanFlowStore application
  • Windows Server 2008
Enterprise (maximum of 20,000 scanned pages a day)*
20,000 scanned pages a day is the maximum one server can process. When more than 20,000 scanned pages must be processed per day, the load must be spread out between multiple servers.
  • Intel Xeon 3.4 GHz processor
  • 4 GB of RAM
  • 800 MB free disk space, 6 GB advised for error and process logging
  • Dedicated server – no other applications may run concurrently with the ScanFlowStore application
  • Windows Server 2008
* Please note that additional image processing features like Barcode reading, Deskew, Despeckle, Blank page removal and Auto-rotate will increase processing time by 20 percent to 35 percent.

Maximum number of MFPs per ScanFlowStore server

The number of MFPs managed by one server is irrelevant. What is critical is the number of scanned pages that are delivered to the server per day. It doesn't matter if, for example, 20 MFPs each deliver 1,000 pages a day, or if 1,000 MFPs each deliver 20 pages a day.

Supported Operating Systems
  • Windows Server 2012 Essentials (Small Business Server)
    64-bit support (running as a 32-bit application)
  • Windows Server 2012 (Foundation, Standard and DataCenter editions)
    64-bit support (running as a 32-bit application)
  • Windows 8 (Standard, Professional, and Enterprise editions)
    32-bit support
    64-bit support (running as a 32-bit application)
  • Windows Small Business Server 2012 (Standard and Enterprise editions)
    64-bit support (running as a 32-bit application)
  • Windows Server 2008
    32-bit with SP2
    64-bit support R2 with SP1 (running as a 32-bit application)
  • Windows 7 SP1
    32-bit support
    64-bit support (running as a 32-bit application)
  • Windows Small Business Server 2008
    64-bit support (running as a 32-bit application)
  • Windows Server 2003 SP2
    32-bit support
    64-bit support (running as a 32-bit application)
  • Windows XP Professional SP3
    32-bit support