Equitrac Express print management software for colleges, universities, K-12 schools and libraries reduces the costs and complexities of managing print environments while ensuring users can print what they need, when they need it. This intelligent print management solution provides control, convenience, and choice to fully support evolving user requirements while reducing IT complexities.
Key Features
- Software-based capture, cost allocation, and reporting of every document produced on every device across campus or throughout a district
- Easy, automatic, enforcement of student print quotas
- Follow-You Printing™ with Secure Document Release to eliminate wasteful unclaimed printing and protect confidential documents such as tests and student records
- Support for all payment methods: Smart or magnetic stripe stored-value cards, campus card systems, local network print accounts, and cash
- Terminal data collection and PayPal capability to track and recover print costs where no network connection is available
- Definable print rules and least cost routing
- Xerox device-embedded and terminal-based solutions available
- Standards-based, vendor-neutral, unified and centralised system for print network management and complete cost recovery
- I-Queue allows the selection of one print queue and universal driver for all jobs, to be securely released at an MFP, regardless of type at any location on the network
- With web-based System Manager, administrators can quickly and easily keep user and department account lists and billing codes up to date via the internet
- Mobile Web function lets users release documents from mobile devices
- Capture and Send allows users to capture paper-based information and transform and route it to various destinations
You have certainly seen recycle bins full of wasted paper, unused prints, and multiple copies of the same document. Even worse is finding entire books or web sites printed for free and then left unclaimed in the output tray.
Key Challenges
- Wasteful, unnecessary and unclaimed output due to easy access to supposedly free printing
- Rising print costs take limited resources from important programs and student services
- Students' personal information or upcoming exams could be exposed at unattended at remote printers
- Walk-up patrons and campus guests need convenient, private access to copiers, without staff having to play cashier
- Colour equipment is easily misused; colour output is not easily tracked for cost reporting or charging
- High level of service is expected by campus community
- Lack of information on actual print use leads to over-purchase or inefficient placement of equipment
End print waste and increase print accountability with Equitrac Express® — Equitrac's market-leading print management software and cost recovery solution for colleges, universities, K-12 schools and their libraries. Gain control to ensure that printing is done responsibly, securely and within policy. Gain convenience, providing print access to users whenever and wherever they need it. Gain choice to deploy the infrastructure IT wants while encouraging users to print only what they need.
- Set and enforce student print quotas. Track every page on every printer. Easily charge students who exceed their semester allowance
- Eliminate wasteful unclaimed printing. Printed documents are only output when users i.d. themselves at the device
- Protect privacy and confidentiality with the Follow-You Printing™ with Secure Document Release feature
- Easily allocate print costs to students, departments or grants. Free up dollars for important academic programs
- Provide convenient campus card-, cash- or account-based payment. Automated PIN management and centralised account administration free your staff from playing cashier
- Increase service levels and reduce help desk calls with simplified, centralised administration
- Learn exactly how printers and copiers are being used. Make more informed decisions on equipment deployment and acquisition with the insight gained in over 100 summary, detailed and total activity reports
- Charge different rates for colour output and easily restrict use of colour to authorised users or purposes
- Demonstrate sound environmental practice
- Conveniently to submit jobs to one single print queue
- Reduce traffic on the network by avoiding multiple downloads of many print drivers
Why Choose Xerox?
- Xerox can design, implement and maintain an Equitrac Express solution end-to-end with worldwide Equitrac certified service and support capabilities
- Integrates seamlessly into your existing IT infrastructure and provides unparalleled support and document accounting accuracy for your network accounting enabled Xerox multifunction printers
- Commitment to information security through tight and secure integration with Xerox multifunction printers and your existing campus card system
- Partners for 30 years, Xerox and Equitrac have provided you with the most knowledgeable and experienced cost recovery team in the world
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model. Contact your local sales representative for detailed compatibility information.
Multifunction / All-in-One Printers
- ColorQube 8900
- ColorQube 9201/9202/9203
- ColorQube 9301/9302/9303
- DocuColor 12
- DocuColor 240/250
- DocuColor 242/252/260
- DocuColor 1632
- DocuColor 2240
- DocuColor 3535
- Document Centre 425 Multifunction
- Document Centre 432 Multifunction
- Document Centre 440 Multifunction
- Document Centre 460 ST
- Document Centre 470ST
- Document Centre 480ST
- Document Centre 490ST
- Document Centre 535 Multifunction System
- Document Centre 545 Multifunction System
- Document Centre 555 Multifunction System
- Phaser 3635MFP
- Phaser 6110MFP
- VersaLink® C505
- WorkCentre 133
- WorkCentre 232/238
- WorkCentre 245/255
- WorkCentre 265/275
- WorkCentre® 3655
- WorkCentre® 3655i
- WorkCentre 4118
- WorkCentre 4150
- WorkCentre 4250
- WorkCentre 4260
- WorkCentre® 4265
- WorkCentre 5222
- WorkCentre 5225/5230
- WorkCentre® 5300 Series
- WorkCentre 5632/5638
- WorkCentre 5645/5655
- WorkCentre 5665/5675/5687
- WorkCentre® 5700 Series
- WorkCentre 5765/5775/5790
- WorkCentre® 5800i Series
- WorkCentre® 5800 Series
- WorkCentre® 5845/5855
- WorkCentre® 5900i Series
- WorkCentre® 5945/5955
- WorkCentre 6400
- WorkCentre® 6655
- WorkCentre® 6655i
- WorkCentre 7120/7125
- WorkCentre 7132
- WorkCentre® 7200i Series
- WorkCentre 7220/7225
- WorkCentre 7228/7235/7245
- WorkCentre 7232/7242
- WorkCentre 7328/7335/7345/7346
- WorkCentre 7425/7428/7435
- WorkCentre® 7500 Series
- WorkCentre 7655/7665/7675
- WorkCentre® 7800i Series
- WorkCentre® 7800 Series
- WorkCentre® 7970
- WorkCentre® 7970i
- WorkCentre C226
- WorkCentre C2424
- WorkCentre M15
- WorkCentre M15i
- WorkCentre M20/M20i
- WorkCentre M24
- WorkCentre M118/M118i
- WorkCentre M123/M128
- WorkCentre Pro 32 Colour Multifunction System
- WorkCentre Pro 35
- WorkCentre Pro 40 Colour Multifunction System
- WorkCentre Pro 45
- WorkCentre Pro 55
- WorkCentre Pro 65
- WorkCentre Pro 75
- WorkCentre Pro 90
- WorkCentre Pro 123/128
- WorkCentre Pro 133
- WorkCentre Pro 165/175
- WorkCentre Pro 232/238
- WorkCentre Pro 245/255
- WorkCentre Pro 265/275
- WorkCentre Pro 423 Multifunction
- WorkCentre Pro 428 Multifunction
- WorkCentre Pro 785
- WorkCentre Pro C2128/C2636/C3545
- Phaser 3124
- Phaser 3125
- Phaser 3150
- Phaser 3428
- Phaser 3500
- Phaser 4500
- Phaser 4510
- Phaser 5500
- Phaser® 5550
- Phaser 6110
- Phaser 6120
- Phaser 6125
- Phaser 6130
- Phaser 6300/6350
- Phaser 7300
- Phaser 7400
- Phaser® 7500
- Phaser 7700
- Phaser 7750
- Phaser 7760
- Phaser 8500/8550
- CopyCentre 133
- CopyCentre 232/238
- CopyCentre 245/255
- CopyCentre 265/275
- CopyCentre C20
- CopyCentre C55 Digital Copier
- CopyCentre C90 Digital Copier
- CopyCentre C118
- CopyCentre C123/C128
- CopyCentre C2128/C2636/C3545
- Document Centre 470DC
- DocuColor 12 Copier/Printer
- DocuColor 240/250
- DocuColor 242/252/260
- Document Centre 460 ST
- Document Centre 470 Digital Copier
- Document Centre 470 ST
- Document Centre 480 ST
- Document Centre 490 ST
- Document Centre 535 Multifunction System
- Document Centre 545 Multifunction System
- Document Centre 555 Multifunction System
Publication | Quote/Award | Date |
---|---|---|
![]() Buyer's Lab (BLI) | BLI named Xerox's line of document imaging solutions, including Equitrac Express, their 2017 Document Imaging Software Line of the Year. "According to our analysis, Xerox offers an unmatched portfolio of both first-party and third-party software solutions." Learn more | Winter 2017 |
![]() Xerox Top 2014 Business Partners of the Year | Xerox named Nuance Communications as its 2014 Office Software Partner of the Year at its annual Business Innovation Partner of the Year awards, recognizing the efforts of leading partners that help Xerox and its customers capture new opportunities and achieve business success. Learn more | March 2015 |
![]() Buyer's Lab (BLI) | BLI named Xerox's line of document imaging solutions, including Equitrac Express, their Winter 2015 Pick for 2015 Document Imaging Solutions Line of the Year. "For the second year in a row, the broad range of solutions Xerox makes available to its customers helped propel it to the front of the pack among imaging OEMs according to our judging criteria." View the award brochure (PDF, 3 MB) View the award certificate (PDF, 385 KB) View the article reprint (PDF, 300 KB) Watch video (3:39) | Winter 2015 |