Nuance AutoStore Workflow

Integrate Xerox MFDs into document management, workflow and groupware solutions
+32 (02)716 67 18
Monday-Friday 8:30-17:30

Overview

Automate your document-driven business processes

AutoStore is an award-winning solution that orchestrates the capture and secure delivery of paper, electronic documents and data into business applications from a wide range of points of capture.

Key Features

  • Secure & streamlined workflow
  • Intuitive, drag-and-drop workflow automation
  • Flexible capture: Capture both electronic and paper documents as well as data from any source you prefer.
  • Capture from:
    • Multifunction devices
    • Desktop scanners
    • Network scanners
    • Mobile devices
    • Windows desktop
    • Watched folders
  • Easily apply the processes you need: Process objects add advanced image and document processing steps.
  • Processing objects include:
    • Linear and 2D Barcode Recognition
    • PDF Conversion & Optimization
    • Bates Stamping
    • Watermark
    • Image Enhancement
    • Authentication & Encryption
  • Route documents wherever you want them: Route your documents direction and send them on to their final destination.
  • Direct documents to over 50 destinations:
    • Document management
    • Popular groupware and collaboration platforms
    • File, fax and email
    • Open Connectivity to chart your own document destiny with the open scripting interface

Your Challenges

AutoStore is flexible and designed to evolve from a small business environment with 1 or 2 devices to large enterprise deployments with thousands of devices.

Key Challenges

  • Wasting time and resources due to inefficient document filing methods
  • High cost of storing documents
  • Lost productivity of workers that must spend time searching through filing cabinets for needed documents
  • Lost important documents due to a hardcopies lying around and inadvertently getting thrown out or misfiled
  • Many manual processes converting paper into electronic files and processes
  • Unsecure sending of documents due to complex processes
  • Underutilisation of document management systems due to media brakes and complex scanning systems
  • No access to centralised mailroom scanning
  • Complex software solutions prevent users from taking advantage of modern technology

How Xerox Can Help

NSi AutoStore extends Xerox devices to be flexible input systems for paper-based information, based upon proven Xerox multifunction technology.

  • Improve productivity by reducing manual steps
  • Increase efficiency with easier access to information from anywhere in the correct format
  • Automate the integration of documents into workflows by converting your documents into different file formats including searchable PDF
  • Reduce costs through lower shipping costs and more effective use equipment, and supplies
  • Share data and collaborate faster by making it easy to find and transfer documents in seconds
  • Reduce staff required to process documents by automating manual processes
  • Reduce processing time by turning documents into electronic files that are easy to archive and retrieve
  • Increase accuracy due to less manual data entry and more use of powerful data capture tools such as OCR, ICR, forms recognition, 1D & 2D barcode recognition, encryption, watermarking, image cleanup and bates stamping
  • Ensure regulatory compliance with comprehensive audit trails and document security
  • Enhance security by encrypting scan and meta-data information

Why Choose Xerox?

  • Fully integrated into Xerox devices that support templates and Extensible Interface Platform (EIP)
  • Supports other Xerox solutions such as Equitrac and Xerox DocuShare
  • Proven and stable technology

Awards

Buyer's Lab (BLI)

BLI has named Xerox's line of document imaging solutions, including Scan to PC Desktop, their pick for Document Imaging Solutions Line of the Year for the fourth consecutive year (2014, 2015, 2016, 2017). Buyers Laboratory, Inc. (BLI), an independent evaluator of document imaging products and services, chose Xerox based on the following criteria:

  • Our wide range of document imaging solutions for office, enterprise and production-print customers.
  • Outstanding portfolio of Xerox-proprietary software.
  • Unmatched breadth of third-party/independent software vendor (ISV) partner applications we offer customers.
  • Strong showings in tests conducted by BLI in key areas such as: feature set, productivity, ease of use and value.
  • Best rankings in print management and mobile printing applications.

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Resources