Address Book

Use this tab to configure address book settings and manage contacts.

An address book is a list of individual contacts, each associated with an email address, fax number, or scan destination. You can configure the printer to use a Network Address Book or the Device Address Book for email or Internet fax. The Network Address Book looks up addresses from an LDAP directory. If you do not have an LDAP server, you can use the Device Address Book. If you configure both address books, users are presented with a choice to use either address book at the control panel.

To view a contact:

• To view all contacts in the address book, under Address Book, select All Contacts.
• To view a specific type of contact, under Email, Fax, or Scan To Destination, select Contacts.
• To view specific contact information, select the contact from the list.

To manage contacts:

1. To add a contact, perform the following steps.
   1. For Address Book, Email, Fax or Scan To Destination, select All Contacts or Contacts.
   2. Click Add.
2. To edit a contact, perform the following steps.
   1. For Address Book, Email, Fax or Scan To Destination, select All Contacts or Contacts.
   2. Select the contact from the list, then click Edit.
3. To delete a contact, perform the following steps.
   1. For Address Book, Email, Fax or Scan To Destination, select All Contacts or Contacts.
   2. Select the contact from the list, then click Delete.
4. To configure a contact as a favorite, perform the following steps.
   1. For Address Book, Email, Fax or Scan To Destination, select All Contacts or Contacts.
   2. Select the contact from the list, then click Edit.

To manage favorites:

1. To create a favorite, perform the following steps.
   1. For Email, Fax, or Scan To Destination, select Contacts or Groups.
   2. Select the contact or group from the list, then click Edit or Edit Group.
2. To edit a favorite, perform the following steps.
   1. For Address Book, Email, or Fax, select All Favorites or Favorites.
   2. Select the favorite from the list, then click Edit Favorite.

To manage groups:

1. To add a group, perform the following steps.
   1. For Email or Fax, select Groups.
   2. Click Add Group.
2. To edit a group, perform the following steps.
   1. For Email or Fax, select Groups.
   2. Select the group from the list, then click Edit Group.
3. To delete a group, perform the following steps.
   1. For Email or Fax, select Groups.
   2. Select the group from the list, then click Delete Group.
4. To configure a group as a favorite, perform the following steps.
   1. For Address Book, Email, Fax, or Scan To Destination, select Groups.
   2. Select the group from the list, then click Edit Group.

To set user permissions to view and manage the address book, from the Management list, select Permissions.

To add contacts from a .csv file, from the Management list, select Import From File.

To export contacts to a .csv file, from the Management list, select Export.

To view a sample .csv file, from the Management list, select Download Sample.

To delete all contacts, from the Management list, select Delete All.