Xerox SMARTsend is a complete document capture, conversion and routing solution that simplifies information management by allowing users to quickly, easily and securely share hardcopy information.
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Trial Software
Xerox SMARTsend trial software enables you to evaluate the fully-functional product on your system for 60 days to help you make a purchase decision. > download or order a CD or DVD > download instructions
Key Features
Send documents to multiple destinations in one scan:
Email addresses
Microsoft network folder
Novell Netware folder (version 5.x, 6.x)
FTP folders
Microsoft Exchange 2000 Web folders
Web URL
Printer
Document repositories:
DocuShare 3.x, 4.x, 5.x
Domino (version 5.x or 6.0)
Domino.Doc (version 3.1)
Microsoft SharePoint 2001, 2003, 2007
Scan into industry standard formats like TIFF, PDF, and JPEG.
Vary scan file formats by destination. For example, with SMARTsend Pro one scan can send the document as a text-searchable PDF to a repository and as a Microsoft Word document to an e-mail address.
Direct access to email addresses available via company address-book
Add indexing information (metadata) to any scanned document for quick search and retrieval in your content management system
Scan to, or print from, a repository (SMARTsend Pro version) directly from the user interface of an EIP-enabled multifunction device. Repositories can include Xerox DocuShare™, Microsoft SharePoint, and Windows folders
PaperWare scan cover sheets (SMARTsend Pro version) enable destinations to be modified at the point of scan
Multiple scan confirmation methods (printed or e-mail)
Built on Microsoft.Net architecture for seamless integration into your existing network
IT friendly. Easy for SAs to install and maintain. Leverages network user profiles for security and easy access. There's no need to set up individual users.
Easy to use. Workflow Wizards provide users with an easy, step-by-step workflow creation capability.
File cabinets full of paper documents can quickly overtake valuable office space. Plus, accessing these documents can be a challenge. When digitally archiving documents is the solution, it must be easy to do and be inexpensive to implement and maintain.
Key Challenges
Meeting regulatory requirements involving paper-based information
Adding paper-based information into existing electronic content management system
Reduce high costs of traditional fax and overnight delivery
Reduce high costs of paper storage and archiving
Finding documents can be frustrating, time-consuming, and inexact
Inefficient workflow and collaboration due to slow dissemination of hardcopy and digital information throughout the organization
Xerox SMARTsend software makes sharing documents easier than ever so more information can be accessible to more people. Optimize your network investment and take your business processes into the future with SMARTsend software.
Save time by defining numerous destinations and file formats in one workflow
Save on mailing costs by sending documents electronically instead of through the mail
Create storage space by converting hard copy documents in file cabinets to electronic format
Faster search and retrieval of documents by adding indexing information (metadata) when you scan them
More efficient workflow and collaboration because hardcopy and digital documents can be quickly retrieved or sent to a single shared repository of information from any EIP-enabled multifunction device
Send documents to multiple destinations in different formats all in the same workflow. Many competitive solutions make you re-send for each destination for format…a very time-consuming process.
Easy to install and maintain with no additional software to load on the user's desktop, unlike some competitors.
Compatible with the most devices - over 40 Xerox WorkCentre Pro (including color-enabled devices) and Document Centre devices can be used with SMARTsend. The competition's compatibility within their own product line is much more limited.
Flexible workflow publication options (device workflows with templates and/or PaperWare) that competitors can't match.
Easier and faster development of custom user interface software than most competitors because the Xerox Extensible Interface Platform is based on web standards
Scan to Home button, which most competitors don't have, simplifies scanning for walk-up users by automatically sending scans to a pre-defined home destination.
Xerox-exclusive TrueMatch search and retrieval workflow can retrieve documents that match a document scanned at the device or documents that contain similar information.
Easier purchase process than the competition because your Xerox representative will handle both your hardware and software needs
Faster problem solving with one point of contact for hardware and/or software support – unlike competitive offerings that have separate contacts for hardware and software support
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model. Contact your local sales representative for detailed compatibility information.
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