Send documents to multiple destinations in one scan:
Microsoft network folder
Novell Netware folder (version 5.x, 6.x)
Microsoft Exchange 2000 Web folders
DocuShare 3.x, 4.x, 5.x
Domino (version 5.x or 6.0)
Domino.Doc (version 3.1)
Microsoft SharePoint 2001, 2003, 2007
Scan into industry standard formats like TIFF, PDF, and JPEG.
Vary scan file formats by destination. For example, with SMARTsend Pro one scan can send the document as a text-searchable PDF to a repository and as a Microsoft Word document to an e-mail address.
Direct access to email addresses available via company address-book
Add indexing information (metadata) to any scanned document for quick search and retrieval in your content management system
Scan to, or print from, a repository (SMARTsend Pro version) directly from the user interface of an EIP-enabled multifunction device. Repositories can include Xerox DocuShare™, Microsoft SharePoint, and Windows folders
File cabinets full of paper documents can quickly overtake valuable office space. Plus, accessing these documents can be a challenge. When digitally archiving documents is the solution, it must be easy to do and be inexpensive to implement and maintain.
Meeting regulatory requirements involving paper-based information
Adding paper-based information into existing electronic content management system
Reduce high costs of traditional fax and overnight delivery
Reduce high costs of paper storage and archiving
Finding documents can be frustrating, time-consuming, and inexact
Inefficient workflow and collaboration due to slow dissemination of hardcopy and digital information throughout the organization
Xerox SMARTsend software makes sharing documents easier than ever so more information can be accessible to more people. Optimize your network investment and take your business processes into the future with SMARTsend software.
Save time by defining numerous destinations and file formats in one workflow
Save on mailing costs by sending documents electronically instead of through the mail
Create storage space by converting hard copy documents in file cabinets to electronic format
Faster search and retrieval of documents by adding indexing information (metadata) when you scan them
More efficient workflow and collaboration because hardcopy and digital documents can be quickly retrieved or sent to a single shared repository of information from any EIP-enabled multifunction device
Send documents to multiple destinations in different formats all in the same workflow. Many competitive solutions make you re-send for each destination for format a very time-consuming process.
Easy to install and maintain with no additional software to load on the user's desktop, unlike some competitors.
Compatible with the most devices - over 40 Xerox WorkCentre Pro (including color-enabled devices) and Document Centre devices can be used with SMARTsend. The competition's compatibility within their own product line is much more limited.
Flexible workflow publication options (device workflows with templates and/or PaperWare) that competitors can't match.
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model. Contact your local sales representative for detailed compatibility information.