Xerox Scan to PC Desktop is a Document Scanning Software for Xerox Multifunction Printers

Xerox Scan to PC Desktop™

Increasing your office productivity by enhancing document efficiency

Add Scan to PC Desktop Professional to your multifunction printer to create a personalised document scanning platform. Designed for offices of all sizes, Scan to PC Desktop Professional provides both document capture and desktop document management.
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Key Features

  • Access and scan to cloud-based repositories, including DropBox, Microsoft Live SkyDrive, GoogleDocs,, so you can be productive wherever you are
  • Connect your MFP with your mobile device with PaperPort
  • Save time at the MFP by personalising your Xerox EIP-enabled MFP scanning menus (Professional version only)
  • Route documents almost anywhere with the push of a button – to e-mail, network repositories, content management systems and even directly to the desktop (Professional version only)
  • Automatic conversion to searchable PDF, MS Word and Excel documents with world class Optical Character Recognition word accuracy (Professional version only)
  • Easily integrate scanned documents with Enterprise Content Management systems like Microsoft SharePoint or Xerox DocuShare (Professional version only)
  • Instantly convert PDF files into documents, forms, and spreadsheets that look just like the original; complete with text, columns, tables, and graphics (Professional version only)
  • Quickly, reliably and affordably turn your PC documents, drawings and images into industry-standard PDF files (Professional version only)
  • Add Bates Stamping and Page Numbering to all of your PDF files (Professional version only)
  • Create secure PDF files for sharing and archiving with password and permission control including redaction to permanently remove sensitive information from documents (Professional version only)
  • Transform paper-based business forms into fillable PDF forms and automatically scan and collect data from completed forms (Professional version only)
  • Comply with industry standards with Windows 7 64-bit OS and Microsoft Office 2007 / 2010 "x" file format extensions (such as .docx) support
The single greatest challenge today to streamlining document-based processes in the office is the fact that there are three dominant, yet incompatible, document formats – paper, Microsoft Office and PDF. Enabling users to quickly and easily bridge the gap between these document formats is a key enabler to driving productivity in the office.

Key Challenges

  • Inability to connect your mobile workers and mobile devices to your MFP in a seamless and productive way
  • Need for access and integration with cloud-based repositories and your scanned documents
  • Inability to customise the MFP user interface to give each user a rich and personal experience
  • Inaccessibility and vulnerability of business-critical documents that are stored in paper-based file cabinets
  • Increased labor costs and lost productivity due to labor-intensive, paper-based workflows
  • Disorganisation with digital documents of various file formats that should be together in one PDF document
  • Weakened security due to susceptibility PDF documents
  • Locked information in PDF files that can't be easily edited or changed
  • Lost or inaccurate data due to inaccurate optical character recognition tools
  • High costs for overnight couriers and long distance fax charges required to distribute important documents
Nuance and Xerox have developed Xerox Scan to PC Desktop to bridge the gap between your MFP, paper, Microsoft Office, and PDFs. Scan to PC Desktop brings valuable new cloud connectors and mobile support with synchronization across cloud and mobile applications, including Microsoft Live SkyDrive, GoogleDocs, and Your mobile devices are now as connected as your desktop.

Why Choose Xerox?

  • Save time at the Xerox MFP with personalised scanning. Step up to the Xerox EIP-enabled MFP, login and the touch screen panel changes to reveal personal document scanning destinations, such as directly to your computer.
  • Route documents anywhere with the push of a button. Scan to PC Desktop makes distributed document capture easy, secure and productive. Replace manual paper processes with efficient document sharing over email, the web and document management systems.
  • Easily create and assemble PDF documents. Scan to PC Desktop simplifies things by handling everything your office handles now, plus elements that Microsoft Windows and SharePoint don't handle well – like scanned paper and PDF.
  • Communicate clearly and precisely with edited PDF files. Effortlessly edit, annotate, correct typos, add or clean up scanned images, create fillable forms and touch up objects directly within PDF files. Change colours, fonts, or point sizes, copy graphics, charts and text from PDF files and place them in Microsoft Word, Excel or PowerPoint.
  • Convert paper documents and PDF files into documents you can edit. Converted documents look exactly like the original – complete with columns, tables, bullets and graphics.
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model. Contact your local sales representative for detailed compatibility information.


Production Printers & Copiers

Scan PC Desktop Professional Desktop Requirements

  • A computer with an Intel® Pentium® III or higher processor or equivalent. Dual-Core or Quad- Core processor recommended for advanced performance.
  • 1 GB RAM, 2 GB recommended
  • 1.5 GB of free hard disk space for application files plus 1 GB working space during installation
  • 1024x768 pixel color monitor with 16-bit color or greater video card
  • Sound card for reading text aloud
  • Windows-compatible pointing device
  • CD-ROM drive for installation
  • 2 megapixel digital camera or higher for digital camera text capture
  • A compatible scanner with its own scanner driver software, if you plan to scan documents. See the Scanner Guide at Nuance's web site for a list of supported scanners
  • Microsoft® Windows® XP Professional SP3 (32-bit)
  • Microsoft® Windows® Vista SP2 (32-bit and 64-bit)
  • Microsoft® Windows® 7 SP1 (32-bit or 64-bit)
  • Microsoft® Windows® 8 (32-bit and 64-bit)
  • Microsoft Internet Explorer 7 or above
  • Web access is needed for product registration and to update the Scanner Wizard database.
  • Microsoft .NET Framework 3.0 is needed to save DOCX, XLSX and PPTX files for Microsoft Office 2007 and higher, or to load and save XPS files.

Scan PC Desktop Professional Server Requirements

  • A computer with an Intel® Pentium® III or higher processor or equivalent. Dual-Core or Quad- Core processor recommended for advanced performance.
  • 1 GB RAM, 2 GB recommended
  • 1.5 GB of free hard disk space for application files plus 1 GB working space during installation
  • 1024x768 pixel color monitor with 16-bit color or greater video card
  • Microsoft® Windows® XP Professional SP3 (32-bit)
  • Microsoft® Windows® 2003 Server SP2 (32-bit or 64-bit)
  • Microsoft® Windows® Server 2008 SP2 (32-bit)
  • Microsoft® Windows® Server 2008 R2 SP1 (64-bit)
  • Microsoft® Windows® 7 SP1 (32-bit or 64-bit)
  • Microsoft Internet Information Services (IIS), which is the built-in web server of Windows operating systems, and World Wide Web Services feature of IIS must be installed
  • Microsoft® Internet Explorer 7.0 or later
  • A Windows-compatible pointing device
  • Microsoft®.NET Framework version 2.0 Service Pack 1
  • Web Services Enhancements 3.0 Runtime for Microsoft® .NET

MFP Device Requirements
  • TCP/IP enabled
  • DNS host name or static IP address assigned
  • SNMP enabled
  • HTTPS (SSL) enabled
  • EIP Enabled

Xerox office technology devices and solutions have won numerous awards from third party vendors such as BLI, Frost and Sullivan, and Better Buys for Business. This video highlights those awards as well as our placement as a leader in the IDC MarketScape 2014-2015 Smart MFP report, the third time Xerox has achieved this position.
Watch video


Buyer's Lab (BLI)

BLI named Xerox's line of document imaging solutions, including Scan to PC Desktop, their Winter 2014 Pick for 2015 Document Imaging Solutions Line of the Year. "For the second year in a row, the broad range of solutions Xerox makes available to its customers helped propel it to the front of the pack among imaging OEMs according to our judging criteria."
View the award brochure (PDF, 3 MB)
View the award certificate (PDF, 385 KB)
View the article reprint (PDF, 300 KB)

Watch video (3:39)

Winter 2015

Buyer's Lab (BLI)

BLI named Xerox Scan to PC Desktop their Winter 2014 Pick for Outstanding Desktop Document Management Solution. They noted Scan to PC Desktop's ability to reduce or eliminate paper-based processes and better organize digital documents. "Unlike other products, it includes most functionality in one bundle, rather than requiring extra-cost add-ons."
View the award brochure (PDF)
View the award certificate (PDF)
View the article reprint (PDF)

Winter 2014