Xerox DocuShare Document Management Solution

Xerox® DocuShare® 7

Enterprise content management for every organisation

Designed with usability, flexibility and convenience in mind, Xerox® DocuShare® helps knowledge workers be more efficient every day by focusing on the intersection of people, paper and processes – the lifeblood of today's work environment.
Visit the Xerox DocuShare web site


DocuShare, your onramp to digital productivity, is helping thousands of organisations to work more efficiently – regardless of your organisation's size, from small to mid-sized businesses (SMBs) to enterprises:
  • Capture, index, and store unstructured and structured content to facilitate downstream use and automation.
  • Categorise, organise, and manage the lifecycle of your most critical business content.
  • Promote communication through content-level collaboration tools.
  • Automate data-intensive business processes for efficient and accurate decision making.
  • Secure sensitive data through user- and group-based access, and automate retention and disposition.
  • Access business critical content both online and offline, through desktop and mobile devices, either on-premise or in the cloud.
  • Connect easily with ERP and other back end systems, enabling data-centric automated solutions.
  • Tightly integrate with Xerox multifunction printers for end-to-end paper-to-digital transformation.
DocuShare scales to tens of millions of documents and can support tens of thousands of users every day.

Key Features

  • Business process automation: Leverage digital workflows and electronic forms (E-Forms) for a wide range of business processes, such as accounts payable, new employee onboarding, contract management, and annual student registrations. Cut processing time from days to minutes, improving efficiency, accuracy, and your bottom line.
  • Content management: Enable authorised users to securely access, share, and automate critical business information from anywhere, at any time.
  • Mobile productivity: Use the responsive Web interface for easy use across desktop, web and mobile smartphones and tablets, and use the free Mobile Client to access manage, share, and print content from any Android or iOS device.
  • Governance and Lifecycle Management: Protect and retain important business information and gain visibility into who did what, when, with your content.
  • Intelligent capture: Automate paper-to-digital migration with Xerox ConnectKey for DocuShare for tight integration with Xerox MFPs and simple, one-step scan to workflows, or with Enterprise Capture for advanced imaging and recognition.
  • Collaboration: Use team workspaces, email and social collaboration to work together more efficiently, in and outside the organisation.
  • Cloud content management: Xerox® DocuShare Private Cloud Service offers simple, secure cloud-based file sharing, and fully automated business solutions in a private, industry=compliant cloud infrastructure.

Options and Accessories

These solutions can be purchased as stand-alone applications, or as add-ons that are integrated with DocuShare to extend the functionality and accessibility of your content and information.






Imaging Solutions
Support for these solutions begins with a scanner or scan-enabled Xerox multifunction device. Then choose a scanning solution that meets your needs:


Developer Solutions
  • DocuShare Developer Network (DSDN) suite provides the applications, APIs, and integration components specifically designed to simplify and accelerate the development of custom solutions built on the highly extensible DocuShare platform
  • Lets you develop seamless solutions that meet the unique needs of your workgroup, line of business, industry, or enterprise


Workflow & Compliance Solutions
  • Capture, manage, store, and deliver business documents from initial creation to final disposition
  • Enables more reliable business continuity, supports collaboration, ensures legal and regulatory compliance and reduces overall costs
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model. Contact your local sales representative for detailed compatibility information.

Multifunction

Printers Production Printers & Copiers

The exact configuration required to support satisfactory performance varies depending on number of objects and users, object size, and other factors. Response varies depending on server and end-user workstation speed, memory, network, and server workload.

Minimum configurations listed below should be adjusted to the unique requirements of each installation. Requirements for CPU, RAM, and disk space are for product installation and basic operations only. Actual requirements vary depending on your installation.


DocuShare and DocuShare Education

Intel or AMD Platforms
  • Windows 2003 Server R2 or SP2 Standard and Enterprise (64-bit)
  • Windows 2008 Server SP2 Standard and Enterprise (64-bit)
  • Windows 2008 Server R2 Standard and Enterprise (64-bit)
  • Red Hat Enterprise Linux ES 5 (64-bit)
  • 3.0 GHz Intel Pentium 4 or AMD Athlon MP Processor or better
  • 4 GB RAM or higher
  • 20 GB of free disk space
  • Ethernet network interface
Sun SPARC Platform (DocuShare Education only)
  • Solaris 10 with current patch clusters
  • UltraSPARC III processor or better
  • 4 GB RAM or higher
  • 20 GB of free disk space
  • Ethernet network interface
Virtual Server
  • VMware ESX Server
Web Servers
  • IIS 6 on Windows 2003 Server
  • IIS 7 or 7.5 on Windows 2008 Server
  • SunONE/Sun Java System Web Server 6.1 on Solaris 10 (DocuShare Education only)
  • Apache Web Server 2.2.9
Databases
  • IBM DB2 9.5 (for upgrading customers only)
  • Microsoft SQL Server 2005 SP3
  • Microsoft SQL Server 2005 Express Edition
  • Microsoft SQL Server 2008 SP2 or R2
  • Oracle 10.2 or 11.2
  • PostgreSQL 8.4.4
LDAP
  • Sun Java Directory Server Enterprise Edition 6.x
  • Microsoft Active Directory

DocuShare Express

  • Windows 2003 Server with SP2 or R2 Standard and Enterprise (32- and 64-bit)
  • Windows 2008 Server SP2 Standard and Enterprise (32- and 64-bit)
  • Windows 2008 Server R2 SP1 Standard and Enterprise (64-bit)
  • 3.0 GHz Intel Pentium 4 or AMD Athlon MP processor or greater
  • 3 GB RAM or greater
  • 20 GB free disk space or greater
  • Ethernet network interface

Note: DocuShare Express includes a version of the Apache Tomcat web servlet and a version of Microsoft SQL Server Express.


DocuShare Enterprise

Intel or AMD Platforms
  • Windows 2003 Server R2 or SP2 Enterprise (64-bit)
  • Windows 2008 Server R2 SP1 or SP2 Enterprise (64-bit)
  • Red Hat Enterprise Linux ES 5 (64-bit)
  • 3.0 GHz Intel Pentium 4 or AMD Athlon MP Processor or better
  • 8 GB RAM or higher
  • 40 GB of free disk space
  • Ethernet network interface
Sun SPARC Platform
  • Solaris 10 with current patch clusters
  • UltraSPARC III processor or better
  • 8 GB RAM or higher
  • 40 GB of free disk space
  • Ethernet network interface
Virtual Server
  • VMware ESX Server
Web Servers
  • IIS 6 on Windows 2003 Server
  • IIS 7 or 7.5 on Windows 2008 Server
  • SunONE/Sun Java System Web Server 6.1 on Solaris 10
  • Apache Web Server 2.2.9
Databases
  • Microsoft SQL Server 2008 SP2 Enterprise Edition
  • Oracle 11.2
LDAP
  • Sun Java Directory Server Enterprise Edition 6.x
  • Microsoft Active Directory

DocuShare Web Client Requirements (all product editions)

Web Browsers
  • Microsoft Internet Explorer 6 SP3, 7, 8, or 9
  • Mozilla Firefox 3.5, 3.6, or 4
  • Apple Safari 4.0 or 5.0
WebDAV
  • Windows XP Professional with Office 2003/2007/2010
  • Apple Mac OS X 10.6

DocuShare Testing

We focus DocuShare testing on the most popular combinations of operating systems, databases, Web servers, and LDAP directory servers; these are our reference platforms.

DocuShare does run in many operating environments beyond our reference platforms. However, since we do not test beyond our references, we cannot claim DocuShare will work on other platforms.

PublicationQuote/AwardDate


Publication: Buyer’s Lab (BLI)


BLI named Xerox's line of document imaging solutions, including Xerox DocuShare, their 2017 Document Imaging Software Line of the Year. "According to our analysis, Xerox offers an unmatched portfolio of both first-party and third-party software solutions." In addition, Xerox DocuShare was named Outstanding Document Management Solution, Winter 2017
Read article (PDF, 796 KB)
View award (PDF, 312 KB)
Winter 2017


Gartner, Inc.


Gartner's "Magic Quadrant for Enterprise Content Management, 2015" lists Xerox in the Visionary quadrant.
October 21, 2015


Xerox office technology devices and solutions have won numerous awards from third party vendors such as BLI, Frost and Sullivan, and Better Buys for Business. This video highlights those awards as well as our placement as a leader in the IDC MarketScape 2014-2015 Smart MFP report, the third time Xerox has achieved this position.
Watch video

2014-2015


Buyer's Lab (BLI)


BLI named Xerox's line of document imaging solutions, including DocuShare, their Winter 2015 Pick for 2015 Document Imaging Solutions Line of the Year. "For the second year in a row, the broad range of solutions Xerox makes available to its customers helped propel it to the front of the pack among imaging OEMs according to our judging criteria."
View the award brochure (PDF, 3 MB)
View the award certificate (PDF, 385 KB)
View the article reprint (PDF, 300 KB)

Watch video (3:39)

Winter 2015


Buyers Laboratory, Inc.


Two DocuShare products received Buyers Laboratory, Inc. (BLI) "Summer 2012 Pick" awards. DocuShare Enterprise was named "Outstanding Enterprise Content Management Solution" and DocuShare Education was named "Outstanding Vertical Market Solution: Education". BLI praised the way DocuShare helps workers capture, create, organize and share digitized paper and electronic documents and easily search for and retrieve information.

"DocuShare stands out as a uniquely powerful platform," said BLI's Jamie Bsales. "The browser-based interface delivers convenient web conventions such as a Home Page and a History list with links to quickly jump to recently opened folders or files in the database. The platform also supports the creation of web documents such as blogs and Wikis, without requiring end users to learn a dedicated web content management system."

Read the Buyer's Lab news release
July 17, 2012