With Xerox® ConnectKey® for DocuShare®, employees can securely capture paper documents and scan directly into their business processes, and IT and business administrators can easily configure and manage user and workflow processes.
Learn how ConnectKey for DocuShare is simple, powerful and intelligent and can make business users more productive. Basic scan to email and network scanning are great ways to help leverage your MFP investment. But if you need to capture information quickly and accurately, and need to find documents fast for vital business processes like accounts payable and invoice processing, customer service issues or compliance audits, then you need more options.
Say goodbye to multi-step processes and hello to seamless workflow productivity.
Simple Scanning – Capture and digitize documents easily by setting up scan buttons on the MFP to your destination of choice:
To email addresses, personal or pre-set
To DocuShare collections, whether on-site or in the cloud
To shared network folders
To automated, preconfigured workflows
Browse from the MFP – Browse DocuShare directly from MPF touch screen for a scan destination
Business Intelligence – Add properties when scanning, or pull from a corporate database
Database lookup feature
Auto-populated pick lists
Auto fill of property values
One-Button Scan Workflows – Scans documents directly into preconfigured workflows
Set up department scan workflows such as Finance, Accounts Payable, HR or Legal
Scan to one or multiple people for approval
Scan to collection (folder)
Scan to a location that automatically triggers a workflow
Secure Card Authentication
LDAP/Microsoft Active Directory Support
Encryption and secure connections
Immediate access to all of your scan buttons with a simple swipe of your secure card
Paper-intensive work environments create a number of challenges, including high costs, errors, decreased productivity, lack of storage, difficulty with compliance, and lower customer satisfaction due to the time it takes to locate documents.
Recent industry surveys tell us that organizations are burdened by more paper than ever, and many are struggling to find the best ways to manage and organize it.
Most offices don't have a direct link from their MFPs to the desired document repository, resulting in an error-prone, multi-step process to upload scanned documents, which is time-consuming and costly.
Scanned documents are typically non-searchable PDFs, which makes it nearly impossible to find critical information when you need it most.
Employee productivity remains low if your workers are spending hours searching paper documents, costing your business more money.
Maintaining compliance is an unavoidable cost of doing business for many – and complying with government regulations requires easy retrieval of key information.
Maintaining customer satisfaction is important to any business, but delays in response times could greatly impact a customer's experience and loyalty.
Organizations are always looking for the best ways to take a step forward with their sustainability initiatives – and keeping a paper-intense office environment will cost your business money on paper, ink, toner, energy, transportation, storage, and postage.
Integrating MFPs with an enterprise content management (ECM) system is an easy way to save your organization money. MFPs can help automate tedious office activities by enabling employees to scan documents directly into an ECM workflow that routes documents automatically to specific departments or colleagues.
Why Choose Xerox?
With Xerox ConnectKey for DocuShare you can:
Scan to pre-defined workflows on-premise or in the cloud
Perform one-button capture to DocuShare collections, shared network folders and email
Add properties when scanning or pull from corporate database
Easily install and set up scan buttons for a variety of settings
Integrate one or multiple MFPS and leverage existing infrastructure
Create searchable PDF or PDF-A documents
Browse DocuShare or network folders from the MFP to choose a scan destination
The smart way to get more work done
To add business intelligence to scanning, while protecting security, ConnectKey for DocuShare lets you:
Enter properties as you scan to automate filing or processing
Look up data values in your company database, CRM, or ERP system from the MFP and apply them as properties, auto-filling fields to save time
Auto-create new collections on the fly (such as invoice number or customer name)
Customize a library of scan workflows on the MFP, organized in a convenient template hierarchy
Scan documents into pre-configured workflows, saving time and building efficiency
Login-protect scan buttons
Leverage LDAP/Microsoft Active Directory
Use the Xerox MFP's built-in security and encryption
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model. Contact your local sales representative for detailed compatibility information.