No matter how big or small your amount of paper documents is, Open Bee Scan simplifies and accelerates the way to transform it into accurate, retrievable information, and deliver it all into your document management application.
In combination with scanning and Xerox MFP devices, Open Bee Scan helps you:
Capturing & Indexing digitized documents
Filing & Naming all converted documents using criteria you define
Open Bee™ Portal is designed to manage documents and files originating in disparate applications and make them accessible to a geographically dispersed staff, in a secure and intuitive web browser-based user interface.
In combination with Open Bee™ Scan, it offers an “all in one” DMS solution.
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Key Features
Enter index fields (metadata) directly on the MFP touch screen to facilitate document archiving into back-end document management applications (EIP agent).
Index, name and file your scanned documents through a dynamic document preview
Automatically convert your scanned documents into Word, PDF /A, PDF OCR
use barcode recognition to automatically archive batches of documents
Manage more than 35 types of documents: Word, Excel, Power Point, Adobe ® PDF, Adobe ® PDF/ A, multimedia files, video…
Search and retrieve all stored documents from any computer on the network with a standard Web browser
Locate your documents by navigating through folders, exactly as in Windows explorer
View your information even when you're off site
Find documents by searching for any word contained in the document even if the original was in paper form
Managing electronic data and paper documents has become one of the biggest challenges within our increasingly information-based society. Enterprise servers have become storage repositories, shared-drives are disorganized and weak search tools mean finding anything has become a serious task. There is now also legislation to comply with, as new acts that stipulate how electronic communications must be managed, stored and enforced while doing business now in place around the world.
Key Challenges
Lost of productivity: 45 minutes per week and per employee are today lost to file and search documents
Explosion of storage costs
High Investment needed to setup an Enterprise content solution
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model.
