Omtool AccuRoute is the unified document routing platform for centrally capturing, processing, and managing paper and electronic documents across the enterprise. Designed to enable "in-process" document capture and processing, AccuRoute provides business users a personalised solution that automatically distributes content in multiple formats and to multiple destinations from a single action, making documents immediately accessible. The result: faster processes, increased productivity, and lower costs.
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Key Features
Capture & convert documents into a variety of formats
Compress documents from 50%-80% without losing integrity of images or text
No software installation on the user's desktop is required with web-based AccuRoute client
Create text-searchable documents
User-friendly desktop interface - there's no need for "device-front panel entry"
Easy to learn because you don't need to learn proprietary device operations and interfaces
Lets users create distribution rules to define their document distribution/integration into the business workflow
Distributes mixed-mode documents to multiple recipients and multiple electronic information systems simultaneously
Compatible with any networked scanner, scan-enabled digital printers, copiers, fax or multifunction devices (MFDs)
Comprehensive tracking and archiving through its document capture, conversion and distribution system
Companies will continue to rely on paper documents to support virtually every significant business process. Enterprises now need to manage every aspect of the flow of paper documents while integrating them with electronic documents throughout their organisations.
Key Challenges
Non-compliance to legal content retention and privacy requirements
Inconsistent and inaccurate contract records
Lost access to critical information in the event of a disaster
Miscommunication internally due to lack of collaboration
Lost documents due to inefficient record retention policies
Weakened security and privacy due to records not being properly stored
Inaccurate expense records due to manual filing of paper receipts
Lost, insecure, or slow access to HR and employee records
High costs and slow processes due to inefficient access and delivery of documents for litigation support and electronic court filings (e-filing)
Slow or inaccurate order processing and fulfillment/RFQs
Insecure and inefficient inbound fax management
Lost productivity due to the time it takes for staff to adapt to new hardware or software installations
AccuRoute enables a streamlined, more efficient and productive work environment while delivering measurable ROI. In addition, it:
Supports compliance and record retention requirements by enabling decentralised, common business user-based document capture and routing
Unifies "mixed-mode" document handling and management into a single, comprehensive process and electronic information routing platform
Improves access and retention to all corporate content, regardless of original format
Maintains consistent, repeatable, reliable procedures for document handling
Utilises a device-independent, user-friendly and user-controlled extensible platform for document routing
Leverages enterprise-scalable architecture to meet cross-division requirements
Saves time by providing distribution to multiple formats and destinations based on a single action
Reduces redundancy by saving distribution rules and having them accessible for re-use
Maximises enterprise investments by leveraging existing ECMS and DMS systems and enabling easier flow of documents when archiving, searching and retrieving
Why Choose Xerox?
Efficiency: one-stop shopping that delivers customers a more affordable, turn-key document capture, process and distribution solution enabled at the desktop (without requiring a system administrator to dictate the document distribution process)
Usability: by leveraging end-user familiar (native) application interfaces
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model.
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