Office EquipmentSoftware and SolutionsNuance eCopy ShareScan

Nuance eCopy® ShareScan®

Capture, process, connect and automate documents

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Nuance eCopy ShareScan is Server-based Document Conversion Software to Digitize Workflows with Xerox Multifunction Printers
Current Customers:
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Call for general information:
1-800-ASK-XEROX ext. 738
(1-800-275-9376 ext. 738)
Hours: M-F, 8am-7pm ET
Nuance eCopy ShareScan v5 is a server-based solution designed to drive an increase in office productivity while decreasing the environmental footprint through automation of paper-intensive processes using Xerox multifunction printers (MFPs). eCopy ShareScan v5 empowers workgroups and enterprises to capture the data in paper documents easily and securely using Xerox Extensible Interface Platform (EIP)-enabled MFPs. Nuance eCopy ShareScan v5 is available in (4) configurations:
  • eCopy ShareScan Suite: capture, process, connect and automate
  • eCopy ShareScan Office: capture, process and connect
  • eCopy ShareScan Elements: capture and send
  • eCopy ScanStation: capture, process, connect and automate
See how Nuance eCopy ShareScan can help Healthcare companies manage their documents 

Key Features

  • Unmatched paperless productivity: extract data from documents directly into business applications and content management systems.
  • Unlimited document conversion: provides the highest level of accuracy for converting paper into searchable PDFs and editable digital documents.
  • Powerful, secure and personalized scanning: customize MFP user interface to present only workflows that are specific to an individual, workgroup or department.
  • Enhanced administration console: enables administrators to configure, monitor and report on document capture workflows for all MFPs on the network.
  • Rapid customization of scanning workflows: supports the rapid creation of customized workflows and connectors to 100+ business software applications.
  • Best scanning for print management: combines the power of eCopy scanning and workflow with print management to support key features such as single sign-on, card access, secure scanning, scan audit and cost recovery.
  • Integrated PDF desktop: includes eCopy PDF Pro Office 5, delivering the features business users want from Adobe® Acrobat® Professional, along with integrated MFP scanning features.
  • Open architecture: protects long-term investments with ability to deliver standardized workflows across MFP types, and with over 200 eCopy Alliance Partner members creating value-added solutions, eCopy is a safe and valuable investment for organizations of every size.

Product Awards


Buyer's Lab (BLI)

BLI named Xerox's line of document imaging solutions, including Nuance eCopy ShareScan, their Winter 2014 Pick for 2014 Document Imaging Solutions Line of the Year. "After careful evaluation of the company's in-house developed and third-party partner offerings, including lab-based testing of its latest products, BLI analysts feel that Xerox's solutions line-up is the most comprehensive based on our judging criteria."
View the award brochure (PDF)
View the award certificate (PDF)
View the article reprint (PDF)

Winter 2014
Today's businesses need to capture, store, and distribute paper-based information among co-workers, suppliers, and customers. However, incorporating paper-based information into digital workflows can prove challenging.

Key Challenges

  • Difficulty integrating paper-based information into critical back-end business applications and content management systems such as Oracle, SAP and SharePoint
  • Paper-based business processes decrease organizational productivity and increase cycle time
  • Inaccessibility and vulnerability of business-critical documents that are stored in paper-based file cabinets
  • Increased organization costs due to lost or misplaced files and documents
  • Increased document costs driven by regulatory compliance requirements such as SOX and HIPAA
  • Increased operating costs due to fax, postal, courier, and paper-based document storage and data entry activities
  • Inefficient workflow and collaboration due to slow dissemination of hardcopy and digital information throughout the organization
Right from the Xerox MFP, eCopy ShareScan can...
  • capture information trapped in paper with OmniPage - the world's most accurate OCR engine – making paper as accessible as digital
  • process documents with near perfect precision – boosting the productivity of office workers
  • connect directly to business applications – empowering knowledge workers to do more, more efficiently
  • automate paper-intensive document workflows – accelerating business processes

Why Choose Xerox?

  • The best MFP scanning and OCR solution for processing forms and documents
    From forms processing and barcode-based routing to document encryption, job batching, offline processing, and more, eCopy ShareScan delivers production-caliber OCR wrapped in a superior user experience. Offline processing and notification means that you can submit large batches and return to your office before completion.
  • Process forms faster
    With zonal OCR, you can home-in on precise, pre-defined fields, extract data, and pass it to back-end applications.
  • Automatically convert hardcopy originals into accurate, formatted, editable soft copy
    Scan, convert, and edit Microsoft Word, Excel, and PDF files –including columns, graphics, and tables. You save time and money, with high accuracy and less reformatting.
  • Streamlined archival with flexible ECM options
    eCopy ShareScan provides complete integration to content management, network folders, SQL databases, and more. Connect with leading ECMs such as SharePoint, RightFax, EMC Documentum, iManage WorkSite, OpenText DM, or OpenText eDOCS.
  • Industry-leading mail and file system integration
    Access global and personal address books and browse folders right at the Xerox MFP – no need to go back to your desk to file or route documents. The "Express" mode automates routine email distributions and sent email appears in the user's personal "Sent Items" folder.
  • Strong security and seamless active directory integration
    ShareScan Suite integrates directly with Active Directory and your system user security credentials so you can require users to enter AD credentials to access the system and connected applications. It also can encrypt documents for greater security over public networks.
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model. Contact your local sales representative for detailed compatibility information.


Production Printers & Copiers

  • For ScanStation, the Xerox Color C75 and Xerox Color 560/570 with Fiery Integrated or Fiery EX Print Server require the EFI Network Switch option.
  • The WorkCentre Pro 232/238, 245/255, and 265/275 are supported with ScanStation only.
  • Operating Systems:
    • Windows XP SP3 32-bit
    • Windows Vista SP2 32-bit / 64-bit
    • Windows 7 32-bit / 64-bit
    • Windows Server 2003 SP2 32-bit / 64-bit
    • Windows Server 2008 32-bit / 64-bit, Windows Server 2008 R2
  • Memory
    • 1 GB physical memory (minimum), 2 GB recommended
    • 5 GB disk space (including SQL server and prerequisites)

Customer Successes
Food packaging industry
Helpful Resources
Video: eCopy ShareScan for Healthcare
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