Printer Accounting Software: Equitrac Professional for Print Cost Recovery

Equitrac Professional printer accounting software helps professional firms capture, allocate and recover all of their client-billable expenses. Equitrac Professional is available as both device-embedded and terminal-based software.

Key Features

Software-based capture, costing and reporting of all client-related expenses including copy, print, scan, fax, phone, research, courier and catering
Automatic, near real time, exchange of client/matter and expense information with all leading time and billing (T&B) systems
Web-based exception editing to review, correct or approve charges from anywhere
Page-by-page tracking and cost recovery of color output
Follow-You Printing™ with Secure Document Release
Definable print rules and least cost routing
Xerox device-embedded and terminal-based solutions available
Crystal Reports XI report generator with over 100 summary, detailed and total activity reports by network user and device
Standards-based, vendor-neutral, unified and centralized, system for network printer management and complete cost recovery

Digital technologies are helping legal and professional firms to provide better client service. But many firms find modern technologies complex to manage and difficult to track, leading to increased costs and unbilled client expenses.

Key Challenges

Inability to track and allocate digital prints and scans as effectively as traditional copies and faxes
Users can be inconvenienced by having to continually enter client/matter information
Incorrect billing codes reduce billing speed and accuracy
Color equipment is easily misused; color output is not easily tracked and billed
Client confidentiality and attorney work-product can be compromised by documents left unattended at network printers
Lines at the copier or printer drain billable productivity
Printers are largely unmanaged
Lack of information on actual print use leads to equipment over-purchase
Multiple proprietary systems and devices do not work well together, driving up costs and complexity

Equitrac Professional® printer accounting software simplifies and centralizes print management, makes network printing more convenient and secure, helps eliminate waste, and lowers cost.

Track and bill for every print, scan copy and fax produced on every device anywhere in your firm
Track and charge for color prints and copies on a page-by-page basis. Set color output limits to ensure responsible use of color devices
Expand cost recovery by importing cost items such as research, couriers, postage, phone calls, catering and other client-related disbursements
Increase security, convenience and productivity with Follow-You Printing™ that holds documents in a secure server until users authenticate themselves at the network printer of their choice
Easily control access to printers and implement least cost print routing to direct jobs to the most efficient devices
Access matter-centric cost recovery with automatic, near real-time, exchange of client/matters and expense transactions with all leading time and billing systems
Increase billing speed and accuracy with automatic, near real-time, exchange of client/matters and expense transactions with all leading time and billing systems
Make more informed decisions on equipment deployment and acquisition with the insight gained in over 100 summary, detailed and total activity reports
Improve service levels, simplify IT requirements and reduce printer-related help-desk calls

Why Choose Xerox?

Xerox and Equitrac can design, implement and maintain an Equitrac Professional solution end-to-end with worldwide Equitrac certified service and support capabilities
Integrates seamlessly into your existing IT infrastructure and provides unparalleled support and document accounting accuracy for your network accounting enabled Xerox multifunction printers
Commitment to information security through tight and secure integration with Xerox multifunction printers and your existing authentication infrastructure
Flexible and convenient authentication system that gives users quick, easy, and secure access to Xerox MFP system functions that need to be tracked for accounting or regulatory requirements
Partners for 30 years, Xerox and Equitrac have provided you with the most knowledgeable and experienced cost recovery team in the world

Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model. Contact your local sales representative for detailed compatibility information.

Multifunction