Office EquipmentSoftware and SolutionsEquitrac Professional
Equitrac Professional Printer Accounting Software for Xerox Printers and Mulitfunction Printers
Current Customers:
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Call for general information:
1-800-ASK-XEROX ext. 738
(1-800-275-9376 ext. 738)
Hours: M-F, 8am-7pm ET
Equitrac Professional printer accounting software helps professional firms capture, allocate and recover all of their client-billable expenses. Equitrac Professional is available as both device-embedded and terminal-based software.

Key Features

  • Software-based capture, costing and reporting of all client-related expenses including copy, print, scan, fax, phone, research, courier and catering
  • Automatic, near real time, exchange of client/matter and expense information with all leading time and billing (T&B) systems
  • Web-based exception editing to review, correct or approve charges from anywhere
  • Page-by-page tracking and cost recovery of color output
  • Follow-You Printing™ with Secure Document Release
  • Definable print rules and least cost routing
  • Xerox device-embedded and terminal-based solutions available
  • Crystal Reports XI report generator with over 100 summary, detailed and total activity reports by network user and device
  • Standards-based, vendor-neutral, unified and centralized, system for network printer management and complete cost recovery

Product Awards

PublicationQuote/AwardDate


Buyer's Lab (BLI)


BLI named Xerox's line of document imaging solutions, including Equitrac Professional, their Winter 2014 Pick for 2014 Document Imaging Solutions Line of the Year. "After careful evaluation of the company's in-house developed and third-party partner offerings, including lab-based testing of its latest products, BLI analysts feel that Xerox's solutions line-up is the most comprehensive based on our judging criteria."
View the award certificate (PDF)
View the article reprint (PDF)


Winter 2014
Digital technologies are helping legal and professional firms to provide better client service. But many firms find modern technologies complex to manage and difficult to track, leading to increased costs and unbilled client expenses.

Key Challenges

  • Inability to track and allocate digital prints and scans as effectively as traditional copies and faxes
  • Users can be inconvenienced by having to continually enter client/matter information
  • Incorrect billing codes reduce billing speed and accuracy
  • Color equipment is easily misused; color output is not easily tracked and billed
  • Client confidentiality and attorney work-product can be compromised by documents left unattended at network printers
  • Lines at the copier or printer drain billable productivity
  • Printers are largely unmanaged
  • Lack of information on actual print use leads to equipment over-purchase
  • Multiple proprietary systems and devices do not work well together, driving up costs and complexity
Equitrac Professional® printer accounting software simplifies and centralizes print management, makes network printing more convenient and secure, helps eliminate waste, and lowers cost.
  • Track and bill for every print, scan copy and fax produced on every device anywhere in your firm
  • Track and charge for color prints and copies on a page-by-page basis. Set color output limits to ensure responsible use of color devices
  • Expand cost recovery by importing cost items such as research, couriers, postage, phone calls, catering and other client-related disbursements
  • Increase security, convenience and productivity with Follow-You Printing™ that holds documents in a secure server until users authenticate themselves at the network printer of their choice
  • Easily control access to printers and implement least cost print routing to direct jobs to the most efficient devices
  • Access matter-centric cost recovery with automatic, near real-time, exchange of client/matters and expense transactions with all leading time and billing systems
  • Increase billing speed and accuracy with automatic, near real-time, exchange of client/matters and expense transactions with all leading time and billing systems
  • Make more informed decisions on equipment deployment and acquisition with the insight gained in over 100 summary, detailed and total activity reports
  • Improve service levels, simplify IT requirements and reduce printer-related help-desk calls

Why Choose Xerox?

  • Xerox and Equitrac can design, implement and maintain an Equitrac Professional solution end-to-end with worldwide Equitrac certified service and support capabilities
  • Integrates seamlessly into your existing IT infrastructure and provides unparalleled support and document accounting accuracy for your network accounting enabled Xerox multifunction printers
  • Commitment to information security through tight and secure integration with Xerox multifunction printers and your existing authentication infrastructure
  • Flexible and convenient authentication system that gives users quick, easy, and secure access to Xerox MFP system functions that need to be tracked for accounting or regulatory requirements
  • Partners for 30 years, Xerox and Equitrac have provided you with the most knowledgeable and experienced cost recovery team in the world
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model. Contact your local sales representative for detailed compatibility information.

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