Equitrac Office, Document Management Software From Xerox

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Equitrac Office

Advanced document cost control

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Overview
Your Challenges
How Xerox Can Help
Compatible Products
System Requirements

Equitrac Office provides end users with a secure, convenient and mobile print workflow while controlling costs and simplifying administration of your output fleet. Equitrac Office enables single sign-on access to devices and services, personal print queues to maximise document security and mobility, and rules to create cost-effective printing behavior.
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Key Features

Track how printers and copiers are being used and by whom
Analyse which devices are being over- or under-utilised and recognise peak usage periods
Allocate expenses (bill-back) by department, cost center, project, or client
Control who can use certain devices, how they use them, and how much they use them
Integrate seamlessly into your current IT infrastructure. Works with all your networkable printers, copiers, and multifunction devices
Scale from small, single-user sites up to multi-location enterprises with thousands of devices and users
Extensible Interface Platform-capable Xerox devices enable these Equitrac Office features:

Secure, mobile printing allows users to release their print jobs securely at any EIP-enabled device
No additional hardware is needed because user ID and billing code entries are made directly on the Xerox user interface
Monitor, measure, and manage printing costs to enforce colour quotas and other print/copy rules as well as to track and report on usage costs by individual, department or other user grouping – all by leveraging the same user ID data utilised to access your Xerox device

Discovering on how much your organisation spends on printing and copying is essential to managing the costs of doing business and increasing return on investment (ROI). At the same time, you must keep productivity high to achieve the highest value.

Key Challenges

Wasting time, money, and resources due to inefficient printing and copying
Higher equipment expenditures due to ineffective use of current equipment and overbuying of new equipment
Ineffective use of colour for jobs that don't need it or for non-business purposes
Inaccurately distributing expenses due to unknown usage of equipment by various departments or cost centers
Breakdown in security due to confidential or sensitive printouts lying around the office unclaimed
Losing productivity through the use of cost control tools that are difficult to use, implement, and maintain
Draining IT support resources with excessive printing-related calls to the help desk
Over-consuming natural resources due to poorly managed print and copy output

Equitrac Office uses simple yet powerful tools to help you gain control and best utilise your entire printer and copier fleet and keep your entire office productive.

Increase cost recovery by accurately charging documents to departments or cost center codes
Control access to reduce waste by determining who can print or copy to what devices and how much
Maintain security and confidentiality by requiring users to release prints at the device when they enter their PIN code
Boost employee productivity by allowing users to output documents closer to where they're needed and avoid devices that are inoperable
Gain new insight into your printing operations through detailed activity reports by user, department, allocation code or device
Speed ROI with centralised equipment administration to reduce IT resource requirements, improve service levels, and lessen demand on help desks
Protect the environment by reducing consumption of natural resources

Why Choose Xerox?

Easier purchase process than the competition because your Xerox representative will handle both your hardware and software needs
Faster problem solving with one point of contact for hardware and/or software support - unlike competitive offerings that have separate contacts for hardware and software support

Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model.

Multifunction