Equitrac Express print management software helps colleges, universities, K-12 schools and their libraries to easily track, analyze or charge for every page output by any student, faculty member, staffer or guest on any desktop printer, network multifunction printer, or walk-up copier.
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Key Features
Software-based capture, cost allocation, and reporting of every document produced on every device across campus or throughout a district
Easy, automatic, enforcement of student print quotas
Follow-You Printing™ with Secure Document Release to eliminate wasteful unclaimed printing and protect confidential documents such as tests and student records
Support for all payment methods: Smart or magnetic stripe stored-value cards, campus card systems, local network print accounts, and cash
Terminal data collection capability to track and recover print costs where no network connection is available
Definable print rules and least cost routing
Xerox device-embedded and terminal-based solutions available
Crystal Reports XI report generator with over 100 summary, detailed, and total activity reports by network user and device
Standards-based, vendor-neutral, unified and centralized system for print network management and complete cost recovery
You have certainly seen recycle bins full of wasted paper, unused prints, and multiple copies of the same document. Even worse is finding entire books or web sites printed for free and then left unclaimed in the output tray.
Key Challenges
Wasteful, unnecessary and unclaimed output due to easy access to supposedly free printing
Rising print costs take limited resources from important programs and student services
Students' personal information or upcoming exams could be exposed at unattended at remote printers
Walk-up patrons and campus guests need convenient, private access to copiers, without staff having to play cashier
Colour equipment is easily misused;colour output is not easily tracked for cost reporting or charging
High level of service is expected by campus community
Lack of information on actual print use leads to over-purchase or inefficient placement of equipment
End print waste, and increase print accountability with Equitrac Express® — Equitrac’s market-leading print management software and cost recovery solution for colleges, universities, K-12 schools and their libraries. Gain the control to reduce total printing, optimize equipment deployment and direct necessary printing to your most efficient devices.
Set and enforce student print quotas. Track every page on every printer. Easily charge students who exceed their semester allowance
Eliminate wasteful unclaimed printing. Printed documents are only output when users i.d. themselves at the device
Protect privacy and confidentiality with the Follow-You Printing™ with Secure Document Release feature
Easily allocate print costs to students, departments or grants. Free up dollars for important academic programs
Provide convenient campus card-, cash- or account-based payment. Automated PIN management and centralized account administration free your staff from playing cashier
Increase service levels and reduce help desk calls with simplified, centralized administration
Learn exactly how printers and copiers are being used. Make more informed decisions on equipment deployment and acquisition with the insight gained in over 100 summary, detailed and total activity reports
Charge different rates for colour output and easily restrict use of colour to authorized users or purposes
Demonstrate sound environmental practice
Why Choose Xerox?
Xerox can design, implement and maintain an Equitrac Express solution end-to-end with worldwide Equitrac certified service and support capabilities
Integrates seamlessly into your existing IT infrastructure and provides unparalleled support and document accounting accuracy for your network accounting enabled Xerox multifunction printers
Commitment to information security through tight and secure integration with Xerox multifunction printers and your existing campus card system
Partners for 30 years, Xerox and Equitrac have provided you with the most knowledgeable and experienced cost recovery team in the world
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model.
