EFI SendMe is the premier digital document distribution and management solution for paper-intensive businesses. Featuring an easy-to-use ATM-style touch screen user interface, SendMe marries function with speed to enhance efficiency and offer measurable productivity.
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Key Features
Color touch-screen user interface virtually coaches users through all workflow processes
Highly customizable for specific user or workgroup workflows
Seamless integration into your digital workflow, regardless of your document management system or enterprise software application (including MS Exchange)
Full page scan preview and indexing data validation ensures document integrity
Exceptional security with LDAP integration, 128-bit encryption, Fast Fingerprint & ID Card Windows-based Authentication, and Secure “Park and Print” capability
Manage and send any document with a streamlined one-stop workflow
Touch-screen editing tools real-time editing & assembly with correction and annotations. Legal documents can be marked and organized with digital Bates Stamping
Fast document searches with OCR functions, all PDFs created in SendMe retain the document format and are viewable on Blackberry®, Treo®, and PDA mobile devices
Connects to any networked MFP or TWAIN-compliant scanner
Free connectors - over 60 dynamic connectors such as DocuShare, Documentum, and many more for document management, cost recovery, faxing, and imaging systems
Driverless printingof native attachments sent via email from Blackberry, Treo, or enabled cell phones
Media reader allows users to manage images and documents from a memory card or , USB drive
Scan to Microsoft Office Word – Fast conversion of paper documents into editable MS Word documents that retain page format, text, and graphics
Scan to PDF – State-of-the-art OCR creates fully searchable PDF files for quick indexing and retrieval
Scan to Microsoft Exchange – Direct access to core authentication infrastructure with state-of-the-art authentication and security
Scan to network – The solution comes bundled with NetConnect, the premier connectivity option
Underutilization of document management systems is a primary business challenge. A lack of integration and unintuitive user interfaces lead to inefficiencies that fast-moving businesses today cannot afford.
Key Challenges
Poor utilization of existing document management system (DMS)
Lots of steps to route a document to its final destination. With many document management systems, the document is routed to a file repository, where someone else then indexes and stores the document
Additional security steps to log in to the system manually when not integrated with existing security cards
Lost document integrity: one of the biggest weaknesses of scanning from an MFP is ensuring the scan has been scanned in the correct orientation
No email integration with MS Exchange/Outlook when using scan to email function on MFPs
Quickly and easily convert paper documents to digital files for simplified collaboration, distribution and storage with Xerox multifunction devices matched with EFI SendMe's walk-up touch-screen interface.
Opens up your document management system (DMS) to a much wider audience, thus helping to justify the investment
Streamlined two-way communication from the MFP delivering the document directly to the DMS with all of the metadata fully defined
Enhanced productivity with easy-to-use interface and one-click workflows
Gain immediate savings by leveraging your existing copier and IT investments
Efficient and cost-effective security by utilizing your own security cards as an authentication method at the SendMe device
Increased document integrity because users can view their scanned documents on a large screen, ensuring there is no loss of information when the document is retrieved at a later stage
MS Exchange integration means users can scan to email from SendMe just as if they sent it from their own PC. Audit trail is achieved using the Microsoft Exchange sender authentication and "Copy to Sender" and “Read & Delivery Receipts”
Reduced errors and save time with one-stop ATM-style workflow
Requires minimal training and is easy to set up
Why Choose Xerox?
High productivity gains by pairing of EFI SendMe with Xerox multifunction devices because the engines can perform several functions at once
Easier purchase process than the competition because your Xerox representative will handle both your hardware and software needs
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model.
