With the addition of eCopy ShareScan to the high-speed scanning capability of a Xerox multifunction printer or scanner, organisations can transform paper documents into information that is easily integrated into business applications.
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All too often, organisations have two work processes that tackle the same business task – an electronic workflow moving at Internet speed, trailed by a paper-bound process that slows everything down. This approach impedes instant access to information and frequently results in misplaced information and incremental cost.
Key Challenges
Large amounts of paper are circulated throughout the office and then hand routed, mailed, stored, or eventually lost
Communication, particularly document communication, is a critical part of the workflow process when collaborating over large distances with many people and companies involved
Increased pressure to reduce costs and shorten loan processing time and to go "paperless" are evident in industries like financial and mortgage lending
Paper-based information increases the possibility of customer information being seen by people without proper authorization
Finding ways to streamline business practices, reduce administrative overhead, and improve communication with business partners and consumers are required in order for organizations to remain competitive
The abundance of paper and lack of efficient paper handling can result in redundancy and low productivity, often compounded by a high rate of error
Law firms must improve management efficiency and effectiveness of cases and matters as they relate to clients, while simultaneously maintaining security and client confidentiality as information is shared between partner locations
To support a bid for ISO 9000 certification, an organization must collect, update, and share its large library of ISO documents with single point access to the latest documentation
30% of all key business documents are paper-based.
InfoTrends – Roadmap 2006: Image Scanning Trends
Every day that a business document remains in paper form, and is not digitized, a company is at risk. If paper-based information is not within an information classification system, only 70% compliance can be achieved. eCopy ShareScan Suite enables Intelligent Document Routing of key paper-based information.
Paper-based information can be routed and controlled in line with existing business processes when in electronic form
eCopy delivers business process improvements by copying the data from the paper and passing it directly to the appropriate workflow at the point of entry
Organisations can achieve audited control and compliance for their key paper-based information, from the point of scanning
Why Choose Xerox?
eCopy ShareScan Suite is fully supported by the Xerox analyst community. As a customer you can rest assured that our analysts can support the entire sales cycle working with eCopy, from helping to define the solution and ensuring you have the right elements, to implementing the solution, to providing post sales support
Because eCopy is established in the Xerox Alliance Partners programme, you can benefit from Alliances with other partners such as Equitrac which strengthen the eCopy offering. Equitrac in conjunction with the Xerox multifunction printer and eCopy provides greater security through the Equitrac Authentication system; users can log into the device using access cards or PIN codes and have the security of a full audit trail surrounding scanning
You can lease the entire solution deal - Xerox hardware and eCopy - and have the convenience of one invoice, which saves money and makes it easy to see exactly what you are paying for
Customers with existing Xerox hardware can use eCopy to increase the reach and effectiveness of their devices. See the compatible devices list to ensure your Xerox device is supported
Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model.
