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eCopy ShareScan® Essentials™

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Make secure document imaging available to any office worker

eCopy ShareScan® Essentials™

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Overview	Business Challenge	Xerox Solution	Compatible Products

Designed for workgroups, departments and small businesses, eCopy ShareScan Essentials works with your Xerox scanner to convert paper documents into electronic files for immediate distribution, collaboration or storage. > see multimedia demo > product brochure Key Features Allows office workers to securely share a Xerox scanner, providing authenticated access and an audit trail Scans paper documents securely to business applications Captures paper-based information and distributes directly from the scanner Includes centralized IT administration Scans to network file folders, fax and eCopy Desktop Connects to Microsoft Exchange/Outlook and IBM Lotus Notes e-mail Integrates with leading business applications by adding a plug-in connector Acts as the ideal platform for integration to specific business software applications NEXT: Business Challenge Organizations will always have the need to capture, store, and distribute paper-based information among co-workers, suppliers, and customers. This leaves organizations to struggle with the need to incorporate paper-based information into electronic workflows. Key Challenges Organizations must manage quick electronic workflows with paper-based processes that slow everything down Paper documents don't encourage collaboration and can be misplaced Information stored in file cabinets doesn't help companies remain competitive Overnight couriers are too slow and expensive IT professionals must maintain two infrastructures, one for document imaging and another for all the other software systems NEXT: Xerox Solution With Xerox scanners and eCopy ShareScan Essentials, you can transform paper documents into electronic files with document imaging, making it possible to manage and control all of your information with digital compliance systems. Securely store and link documents with transaction records using application connectors and integration tools Maintain user accountability by authenticating access against user directories such as Active Directory and using activity tracking and audit trails Ensure the integrity of your information archives With Xerox scanners and eCopy ShareScan Essentials, you can increase the productivity of accounting professionals with document imaging tools that quickly and efficiently process all the paper. Completely automate routine invoice reconciliation and data entry tasks with document imaging software and distributed capture platforms Scan paper and route the image directly to accounting with an easy-to-use shared scanning application Securely store and link documents with transaction records using optional application Connectors and integration tools By using Xerox Scanners with eCopy ShareScan Essentials, you can process payments faster by transforming paper invoices into data that is input directly into accounts payable workflows, speeding reconciliation, data entry, filing, and retrieving. Scan paper and route the image directly to accounting from a Xerox multifunction printer Eliminate paper filing, interoffice mail, and courier costs with out-of-the-box connectors to popular document management, e-mail, workflow, and collaboration systems Quickly retrieve scanned document images using fully searchable text, indexing, and intelligent file names Allow office workers in the field to automate routine invoice reconciliation and data entry tasks NEXT: Compatible Products Xerox award-winning copiers, printers, and multifunction printers include flexible platforms that accommodate a wide variety of software solutions. Software functionality may vary by product model. Contact your local sales representative for detailed compatibility information. Multifunction WorkCentre™ 5222 WorkCentre™ 5225/5230 WorkCentre™ 5632/5638 WorkCentre™ 5645/5655 WorkCentre™ 5665/5675/5687 WorkCentre™ 7232/7242 WorkCentre™ 7328/7335/7345/7346 WorkCentre™ 7425/7428/7435 WorkCentre™ 7655/7665/7675 WorkCentre™ Pro 232/238 WorkCentre™ Pro 245/255 WorkCentre™ Pro 265/275 Return to Overview