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Scanning
With a Xerox multifunction printer, you can scan to create both a print and digital copy of any document that can then be easily archived, stored, shared, retrieved, emailed, faxed or printed. If you are not certain what you are looking for in a multifunction printer, you can review our detailed list of considerations for selecting a small business multifunction printer.
Black & White Multifunction Printers
WorkCentre™ PE220 - Simple and compact -
WorkCentre™ 4118X - Versatile features and paper handling - NEW!
WorkCentre™ M20 - Advanced scanning capabilities - £ 1695
WorkCentre™ 4150S - Fast and scalable business solution -
Color Multifunction Printers
Phaser™ 6110MFP - Scan to email/PC/network/USB -  Estimated Retail Price
Phaser™ 6115MFP - Scan to your PC to edit, organize and archive - Estimated Retail Price
Phaser™ 8560MFP - Copy, scan, fax even while printing - £ 1265 NEW!
Scanning & Distribution Software
Scan to PC Desktop™ - Routes files to your desktop, email or archive folder
ScanFlowStore™ - Simply create digital text-searchable archives
Scanning powers the conversion of paper to electronic documents, creating opportunities to increase efficiency in each phase of your document workflow.
1. Capture
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Scanning your paper documents allows you to:
- Create text-editable/-searchable electronic files of your hard copy documents
- Easily convert paper documents to compact, universally viewable PDF files
- Enable electronic archive, management and distribution of critical documents
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2. Store
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Storing documents electronically allows you to:
- Eliminate paper clutter and storage costs
- Better organize and archive your documents
- Enable fast, easy document retrieval
- Protect against hard copy damage, fading and loss |
3. Manage
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Managing documents electronically allows you to:
- Access documents remotely
- Speed document search and retrieval
- Enable audit trails, security and controls
- Eliminate document handling, shipping and faxing costs |
4. Distribute
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Electronic documents can be quickly and cost-effectively distributed to:
- Network folders, websites and content management systems
- Remote printers, email and fax recipients
- CD's, USB memory devices and other media
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- Ability to meet the different needs within your workgroup through a range of scanning speeds, document handling capacity and scalable features
- Concurrency of scan/fax/print/copy functions so that more than one function is available at a time
- Variety of file compressions; small sizes to reduce network traffic and large sizes for fine detail
- Security features to control access and comply with information security policies, such as user authentication, secure address books, file encryption and file deletion
- Scanning software solutions available that can simplify workflow and integrate scanned documents easily with other applications and document management systems
- Scan to destination options such as scan to email, PC, network, USB memory devices
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